SAfA
 
 

Article VII - Officers

Section 1 – Elected Officers. The elected officers of the Society shall be President, an Organizing Secretary, a Recording Secretary, and a Treasurer. All officers are elected by the membership of the Society. The officers shall automatically succeed to their designated offices at the completion of the incumbents’ term of office.

Section 2 – Qualification for Officer. Any individual who is a voting member of the Society in good standing shall be eligible for nomination and election as an officer.

Section 3 – Term of Office. Each elected officer shall take office immediately upon the conclusion of the Business Meeting of the Society and shall serve for a term of two years from the close of one Biennial Business Meeting to the close of the next Biennial Business meeting.

Section 4 – Removal. Any officer of the Society may be removed by a three-quarters vote of the Executive Board present and voting whenever in its judgment the best interests of the Society would be served thereby.

Section 5 - Vacancies. If there is a vacancy for any reason in any office which cannot be filled by the provisions for succession to office, the Executive Board may appoint from its own membership an officer pro tempore to perform the duties of the vacated office until the office is filled by an election by the membership.

Section 6 – President. The President shall be the presiding officer of the Society and Chairperson of the Executive board. The President shall also serve as an ex-officio member of all committees.

Section 7 –Recording Secretary. The Recording Secretary shall oversee the proper recording of the proceedings of the meetings of the Society and the Executive Board, shall ensure that accurate records are kept of the corporation and all members, that appropriate archival procedures are used, and such duties as from time to time may be assigned to the office by the President or the Executive board.

Section 8 – Organizing Secretary. The Organizing Secretary shall be responsible for overseeing the organization of the next biennial meeting of the Society. These responsibilities include arranging institutional and necessary financial support for the meetings, publicity, registration procedures, program organization, and preparation of a full financial statement of meeting revenues and expenditures to be presented to the Treasurer and Recording Secretary within six months of the end of the meetings. The Organizing Secretary shall form a committee of individuals who will assist in these tasks.

Section 9 – Treasurer. The Treasurer shall oversee the Society’s funds and records; the collection of members’ dues; the establishment of proper accounting procedures for the handling of the Society’s funds; the performance of an annual audit by a Certified Public Accountant; and, further, shall report on the financial condition of the Society at all meetings of the Executive Board, at the Business Meeting, and at others times as called upon by the President.